Property Manager Services

Financial

• Collect, deposit and account for all dues and fines
• Bill for quarterly dues, late dues and fines
• Refer past due accounts to the Association Attorney for collection
• Pay all weekly/monthly invoices
• Account each month to the Board, Accounts Receivable and Payable

Management

• Weekly inspection of the community
• List condition of common areas
• List violations, document violations
• Check homes for sale, monitor sale for dues and start-up fees
• Notify Homeowners of violations by phone, written warnings or fine
• Oversee grounds maintenance
  • Pool maintenance
  • Pool tag and key disbursement
  • Yearly permitting
  • Repairs and maintenance to Association ammenities (pool, cabana, tennis courts, entry, fencing, irrigation system, and well)
  • Lake maintenance
  • Mailbox repair schedule
• Attend Board Meetings and Annual Meeting
• Take minutes for Board and Annual Meeting
• Prepare and mail minutes to the Board of Directors
• Organize and provide the Director's Manual for each Board Director
• Organize Annual Meeting, arranging seating for attendees
• Prepare Homeowner Manuals for distribution

Correspondence

• Receive all Association mail
• Receive ARB requests and distribute to ARB Members
• Send approval or denial to homeowners regarding ARB requests
• Receive, transfer and reply to all complaints
• Send notices to homeowners for Annual Meeting, dues increase, etc
• Log pool party/cabana requests, receive contracts
• Coordinate street and sign repairs with City of Charleston
• Provide and maintain Association Web-Site